conferences student staff

Student Staff Employment

Conference & Hospitality Service employs over 70 students annually in hospitality and administrative roles, and our summer conference season would not be possible without all of our student staff. The revenue generated by summer conferences helps to lower student housing fees and enhance existing residential communities. 

Unfortunately, due to COVID-19, we are not currently hiring for our student staff positions at this time. When we start hiring again, this page will be updated with new deadlines, application links, etc., so please check back in the future.

What previous students have said about working for Conference & Hospitality Services

  • "The job has helped me grow by offering different opportunities to grow within the job; they offer positions as a GSR, senior GSR, and manager in training."
  • "Really good experience that helped me be more meticulous in paying attention to details and being truly organized. Taught me a lot of excel and creating systems for managing loads of incoming information."
  • "I really enjoyed the work atmosphere in the office. Everyone was very welcoming and made me feel like the work I was doing was meaningful."
  • "This position allowed me to grow and develop thoroughly! I was able to work in an environment with kind, like-minded professionals who were willing to lend help wherever necessary. I enjoyed being able to train with a large diverse staff on topics that have shaped both my personal and professional life."

Summer Guest Services Representatives (aka Conference Front Desk Attendants)

Details

  • Provide front desk staffing in university residence halls and apartments to assist summer conference guests
  • Responsible for conference check ins and check outs, responding to guest needs and providing assistance, scheduling and running airport shuttles, assisting with lockouts, providing excellent customer service, administrative tasks, etc.
  • Looking for students who are detail-oriented, friendly, responsible, and able to maintain professional standards as part of a customer service team
  • Candidates with valid US driver license strongly preferred, but not required
  • 20-35 hrs/week
  • 2020 dates: June 15 - approximately Labor Day weekend, with possibility of working until September 26
  • $13/hr
  • 50+ positions available
  • Must be available to work evening, weekend, and graveyard (overnight) shifts
  • Must be able to participate in a mandatory training week June 15-19, 2020 (~40 hours of training, 8am-5pm daily) and must be available to work opening weekend (June 20-21, 2020)
  • Must be available to attend weekly staff meetings on Wednesday evenings
  • 2020 application closed
  • Questions? Contact Simon Herrera (simon.herrera@ucsb.edu)

Perks

  • Flexible schedule; can take classes while working
  • Experience in a professional environment with transferable hospitality, administrative, customer service, and problem solving skills
  • Discounted meals in the Dining Commons while employed during the summer
  • Eligible to stay in Transitional Housing from June 13, 2020 - July 2, 2020 at no cost
  • Eligible to stay in Intern Housing June 20, 2020-September 13, 2020 (please visit Intern Housing page for pricing)
  • Opportunities for advancement into leadership and management positions with pay increases (Returning GSRs, Senior GSRs, and Guest Services Managers)

Summer Facility Services Operators

Details

  • Set up for events, operate audio/visual equipment, deliver conference materials, provide excellent customer service
  • Looking for students who are detail-oriented, friendly, responsible, and able to maintain professional standards as part of a customer service team. Previous A/V experience a plus.
  • Candidates must be comfortable moving and setting up tables, chairs, tents, large boxes, etc.
  • Must have a valid US driver license and be comfortable driving large vehicles (SUV, 8 passenger van, etc.)
  • 20 hrs/week
  • 2020 dates: June 15 - approximately Labor Day weekend, with possibility of working until September 25
  • $13/hr
  • 6-8 positions available
  • Must be available to work evening, weekend, and graveyard (overnight) shifts
  • Must be able to participate in a mandatory training week June 15-19, 2020 (~40 hours of training, 8am-5pm daily) and must be available to work opening weekend (June 20-21, 2020)
  • 2020 application closed
  • Questions? Contact Simon Herrera (simon.herrera@ucsb.edu)

Perks

  • Flexible schedule; can take classes while working
  • Can be hired on to work in the academic year if summer employment goes well
  • Discounted meals in the Dining Commons while employed during the summer
  • Eligible to stay in Transitional Housing from June 13, 2020 - July 2, 2020 at no cost
  • Eligible to stay in Intern Housing June 20, 2020-September 13, 2020 (please visit Intern Housing page for pricing)
  • Opportunities for advancement into leadership and management positions (Returning FSOs and Facility Services Managers)

Conference Administrative Assistant (Spring/Summer)

Details

  • Assist in the planning of a wide variety of summer conference programs staying in University owned residence halls and apartments.
  • Responsibilities include compiling the weekly conference e-newsletter, maintaining social media sites, organizing conference planning materials, tracking shipments and assisting with other administrative projects, creating signage, and answering phones.
  • $14/hr
  • Part time April - mid-June, 40hrs/week in summer with option to reduce to 30 hrs/week during Summer Session B
  • Application period closed.
  • Questions? Contact Angelica Diaz (angelica_diaz@ucsb.edu) or Phoebe Frisch-Gebhart (pfrisch@ucsb.edu)

Perks

  • Gain valuable work experience in a professional, collaborative, busy, event office environment.
  • Discounted meals in the Dining Commons while employed during the summer
  • Eligible to stay in Transitional Housing from June 13, 2020 - July 2, 2020 at no cost
  • Eligible to stay in Intern Housing June 20, 2020-September 13, 2020 (please visit Intern Housing page for pricing)

Summer Database Assistant 

Details

  • Audit and reconcile all check-in data after conference departs. Prepare detailed reports of summer guests for billing purposes. Resolve disputed or missing information with summer desk staff. Import attendee data for a variety of groups, assign rooms, and produce check-in materials and reports for conference and custodial staff as needed.
  • Interface with campus staff, students and faculty as well as and off-campus clients and community members in person and via email and phone.
  • Dates: Early June through Mid September, 2020
  • 20 hrs/week
  • $14/hr
  • 2020 application closed
  • Questions? Contact David Sanders (dbsanders@ucsb.edu)

Perks

  • Résumé building position where you will gain experience in database management and data reconciliation.
  • Discounted meals in the Dining Commons while employed during the summer
  • Eligible to stay in Transitional Housing from June 13, 2020 - July 2, 2020 at no cost
  • Eligible to stay in Intern Housing June 20, 2020-September 13, 2020 (please visit Intern Housing page for pricing)

Financial Assistant

Details

  • Responsible for general ledger reconciliation, accounts payable/receivable, preparing deposits, preparing financial reports, operating a cash register, general office duties, and data analysis projects as assigned.
  • Year-round position (including the summer)
  • Make your own schedule; can take classes while working
  • Heavily utilizes Excel
  • 10-15 hrs/week in school year, 30 hrs/week in summer
  • $14.50/hr
  • Application period closed.
  • Questions? Contact Brian Shively (bshively@ucsb.edu)

Perks

  • Résumé building position where you will gain extensive experience in financial tracking, database management, and practical application of accounting principles in a business environment
  • Exposure to both the business/finance and hospitality/service industry
  • Opportunities to work closely with career staff or independently on projects with limited supervision.
  • Workstation located in your own private office (shared with a second student over the Summer)
  • Discounted meals in the Dining Commons while employed during the summer
  • Eligible to stay in Transitional Housing from June 13, 2020 - July 2, 2020 at no cost
  • Eligible to stay in Intern Housing June 20, 2020-September 13, 2020 (please visit Intern Housing page for pricing)

Database & Reservations Assistant

Details

  • Summer responsibilities: Import or data-enter large amounts of attendee data for a variety of groups; assign rooms and produce check-in materials and reports for conference and custodial staff; audit and reconcile all check-in data after conference departs; prepare detailed reports of summer guests for billing; correspond with potential summer visitors via email and phone.
  • Academic year responsibilities: Interface with campus staff, students and faculty as well as and off-campus clients and community members; answer general inquiry questions; prepare checkin-in materials for overnight visitors using a variety of computer software and systems.
  • Year-round position (including the summer)
  • 10-15 hrs/week during academic year, 40 hrs/week during summer
  • Position currently filled.
  • Questions? Contact David Sanders (dbsanders@ucsb.edu)

Perks

  • Résumé building position where you will gain experience in database management, data reconciliation, and customer service.
  • Flexible hours during the academic year
  • Discounted meals in the Dining Commons while employed during the summer
  • Eligible to stay in Transitional Housing from June 13, 2020 - July 2, 2020 at no cost
  • Eligible to stay in Intern Housing June 20, 2020-September 13, 2020 (please visit Intern Housing page for pricing)